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M. Ann Levett, Ed.D.
Superintendent of Schools

Savannah-Chatham Co.
Public School System

208 Bull Street
Savannah, GA 31401
(912) 395-5600


Driving Directions:

208 Bull Street
(Admin. Offices)

2 Laura Avenue
(Board Meetings)

© 1998-present
All Rights Reserved
  

Savannah-Chatham County Public School System
FY 2017 Internal Audit Status Report
July 1, 2016

 

 Estimated FY 2017 Staff Days (Proposed Plan)

 Actual FY 2017 Staff Days to Date

 Add’l FY 2017 Staff Days Needed and Available

 Variance

Original Estimated Draft Report to Management

 

Days

% of total Time

Days

Time

Days

Time

Days

 

I. INTERNAL AND ACADEMIC AUDITS

  A. Carryover from previous years

 

 

 

 

 

 

 

 

    Overage Students

45

 

-

 

-

 

45

October 2016

    ESPLOST – Rice Creek

45

 

-

 

-

 

45

September 2016

Total Carryover Time

90

7%

-

 

 

 

90

 

B. School Audits

 

 

 

 

 

 

 

 

Business Process Reviews (10) 

30

 

-

 

-

 

30

September 2016

Follow-up Business Process Reviews (21)

45

 

-

 

-

 

45

April 2017

School of Liberal Studies

45

 

-

 

-

 

45

November 2016

Total School Audits

120

9%

-

 

-

 

120

 

C. Audits

 

 

 

 

 

 

 

 

ESPLOST
    Isle of Hope K-8  

50

 

-

 

-

 

50

December 2016

    Brock Elementary  

50

 

-

 

-

 

50

February 2017

    Addition/Modification (2)

60

 

-

 

-

 

60

May 2017

Academic 
    Parental Involvement

60

 

-

 

-

 

60

February 2017

    Student Discipline

120

 

-

 

-

 

120

June 2017

Contract 
    YMCA

30

 

-

 

-

 

30

January 2017

Internal Audits/Reviews
   HR – Hiring & Onboarding of Employees

80

 

-

 

-

 

80

April 2017

    District Use of Technology

80

 

-

 

-

 

80

May 2017

   Residential Affidavit Process

30

 

 

 

 

 

30

December 2016

Total Academic / Internal Audits

560

43%

-

 

-

-

560

 

D. Audit Follow-ups 
    Report on Use of Audits  

13

 

-

 

 

 

 

13

 

August 2017

Total Follow-up Time

13

1%

-

 

-

-

13

 

Total Audit Time

783

60%

-

 

-

-

783

 

 

 Estimated FY 2017 Staff Days (Proposed Plan)

 Actual FY 2017 Staff Days to Date

 Add’l FY 2017 Staff Days Needed and Available

 Variance

 

Days

% of total Time

Days

Time

Days

Time

Days

II.  Professional Development
     Various courses required by standards

35

 

 

 

 

 

35

     Total Professional Development Courses

35

3%

-

 

-

 

35

 

 

 

 

 

 

 

 

III. Risk Identification and Audit Planning

 

 

 

 

 

 

 

Ethic HotLine Coordination

45

 

 

 

 

 

45

Risk Assessment/Audit Plan

5

 

 

 

 

 

5

External Audit Assistance

1

 

 

 

 

 

1

Risk Issues

3

 

 

 

 

 

3

Total Risk ID & Audit Plan

54

4%

-

 

-

 

54

 

 

 

 

 

 

 

 

IV. NON-AUDIT SERVICES

 

 

 

 

 

 

 

     Consulting & Advising

20

 

-

 

-

 

 

     External Audit RFP’s

1

 

-

 

-

 

 

     Investigations

20

 

-

 

-

 

 

     Policy Support & Maintenance

70

 

-

 

-

 

 

    Board Projects (GSBA Bd of Distinction, Proctoring, Accountability Committee, Misc. Research, Supt. Evaluation Instrument)

40

 

-

 

-

 

40

Total Non-Audit Services

151

12%

-

 

-

 

151

V. Audit Committee and BOE Meetings and Preparation 

 

 

 

Audit Committee and BOE Meetings and Preparation

35

 

-

 

-

 

35

BOE Meetings and Preparation

20

 

-

 

-

 

20

Total Audit Comm. & BOE Meetings

55

4%

-

 

-

 

55

VI. Administrative Activities  

Internal Audit Admin

40

 

 

 

 

 

40

Leave & Holiday

139

 

 

 

 

 

139

Orientation

10

 

 

 

 

 

10

Professional Associations

2

 

 

 

 

 

2

Peer Review

15

 

 

 

 

 

15

Staff Meetings

21

 

 

 

 

 

21

Total Administrative Time

227

17%

-

 

-

 

227

 

 

 

 

 

 

 

 

Total Non-Audit Time

552

40%

-

 

-

 

522

 

Total Staff Days

 

1,305

 

-

 

-

 

1,305