Tips for successfully doing business with the Savannah Chatham County Public School System
Check the SCCPSS website regularly to stay aware of business opportunities with the District.
- Read carefully! Each solicitation contains complete information regarding the product/service sought, date/time to submit responses and how the solicitation will be awarded (i.e. for bids—award will be to the lowest priced responsible, responsive bidder meeting specifications and requirements; RFPs will include evaluation criteria de tailing how your response will be scored.)
- Provide all information requested, in the format requested.
- References — We DO check references. Provide all contact information requested, especially fax numbers and email addresses as we are required to have your references respond in writing.
- Samples — Provide samples when and if they are requested.
- Pricing — Provide pricing in the format requested. Purchasing must be able to analyze prices on an equivalent basis across all participating vendors.
- If the solicitation you are responding to requires additional pages, clearly label the information provided including the ITB/RFP section name and number on each.
- Use tabs, table of contents, etc. to aid in organizing your response to lengthy, complex solicitations.
- Insurance — Note the insurance requirements in each solicitation and ensure you have the necessary coverage. Proof of the required coverage will be requested prior to award.
- Ask questions! Should you have questions concerning a particular solicitation, submit them in the manner stipulated in each ITB/RFQ/RFP document. Communicate only with the designated Purchasing staﬀ member during the solicitation process.
- Submit your response on time! Allow plenty of time for your completed submission to arrive before the deadline indicated. The official time of receipt is the time reflected on the SCCPSS Purchasing Department time stamp. Late submissions will not be accepted and will be returned unopened to the sender.
- Follow‐up! - It is the vendor’s responsibility to ensure timely receipt of all information. Vendors are encouraged to call, email, etc. to confirm receipt of information.
- If your company is not successful on a particular solicitation, follow‐up with the Purchasing Department to determine why. Our files are open for public inspection and our staff is happy to answer questions.